Speaker Resources
Poster Presenters
Coming Soon: Poster presenter instructions, including printing guidelines and key details.
Physical Poster Requirement
A printed poster is required for your presentation. Logos may be included, but posters must focus on scientific content—not promotion. Poster sizes may be up to, but are not to exceed, 8-feet-wide by 4-feet-high. (Landscape orientation) Handouts are allowed.
Optional Digital Materials
You may optionally upload the following materials in the speaker portal at any time:
- Poster PDF (virtual poster)
- “Elevator pitch” audio file
- Handouts
Recommended upload deadline: November 1, 2026
Virtual posters will be available in the conference app (desktop version available for improved viewing). Access is limited to registered attendees. Posters are non-CME; conflict-of-interest rules do not apply.
Session Chairs: Onsite Responsibilities & Guidelines
Arrive Early
Locate your session room in the program and arrive 30 minutes prior to the session start.
Meet the Speakers & A/V Technician
Introduce yourself to speakers and the A/V technician, who can contact TOS staff if needed.
Review Materials
A notebook at the lectern will include housekeeping announcements and speaker bios for introductions.
Stay on Schedule
Begin and end on time. Sessions are recorded for OnDemand and must match the published schedule.
Moderate Q&A
Manage Q&A and repeat audience questions into the microphone to ensure they are captured in recordings.
Oral Presenters: Deadlines, Requirements & Presentation Guidelines
Submission Deadline
Submit your presentation and handouts based on the following criteria:
|
October 5, 2026 |
|
October 26, 2026 |
On-Site Instructions
Check in at the Speaker Ready Room (Chesapeake 12) upon arrival to confirm your slides are loaded correctly. Plan to complete this as soon as possible.
Arrive at your session room 30 minutes early.
Click image to enlarge floor plan
Speaker Ready Room Hours (ET)
| Friday, November 13, 2026 | 7:30 am – 7 pm ET |
| Saturday, November 14, 2026 | 7:30 am – 7 pm ET |
| Sunday, November 15, 2026 | 7:30 am – 7 pm ET |
| Monday, November 16, 2026 | 7:30 am – 7 pm ET |
| Tuesday, November 17, 2026 | 7:30 am – 12 pm ET |
Presentation Guidelines
Use Original Content
Ensure your presentation is updated and tailored specifically for ObesityWeek®.
Use Person-First Language
All presenters must use person-first language and non-stigmatizing images. View full guidelines.
Stay on Topic
Present the approved topic within the allotted time. For changes, contact [email protected].
Promotion Restrictions
Per ACCME guidelines, promotion of commercial interests is not permitted.
- Use generic names when possible
- Avoid referencing personal products (e.g., books)
Slide Formatting
Coming Soon: Official ObesityWeek® slide template.
Template & Formatting
- Use the OW slide template when available
- Include your headshot in the upper-right corner of the Title and Q&A slides
- Use widescreen format (16:9)
Disclosures
Do not include a disclosure slide—this will be generated automatically from your COI form.
Logos & Branding
- Permitted: university, government, and nonprofit logos
- Not permitted: commercial logos or brand names
- If brand names are necessary to prevent learner confusion, request permission from [email protected]
Media & Technical Requirements
- Embed all videos (do not link externally)
- Contact [email protected] if your presentation requires internet-based tools (e.g., live polls)
- Names and photos are okay
- University logo is okay
- Government or non-profit logo is okay
- No commercial logos or brand names allowed on any slide
Slide Changes After Submission
If you have a conflict of interest, substantive changes after submission must be reviewed by TOS for ACCME compliance. Formatting updates are allowed without notification.
Handouts
Upload a PDF of your slides or a one-page summary of key takeaways.
The handout deadline matches your slide submission deadline.