Frequently Asked Questions
Policies:
Read full policy here: COVID-19 Policies.
Read full policies here: Pricing.
Read full policies here: Pricing.
Coming soon.
Conference registrants may take and post photos of sessions and posters, as long as the speaker/presenter allows it. Video and audio recordings and life feed streaming of sessions and posters by conference registrants is strictly prohibited.
A professional conference photographer will be taking photos for the use of Obesity Week LLC and The Obesity Society (TOS), and TOS staff will be recording videos for social media posts. By registering for the conference, you are consenting to allow your image to be used by Obesity Week LLC and TOS in future promotions and on social media. Discretion is used when selecting photos for promotional purposes. If you do not wish to be in a photo and see the photographer shooting a photo of you, you must personally ask the photographer to delete the shot at the time it is taken. If you have concerns, please contact us at [email protected]
Infants may be brought into sessions by a parent or guardian, but must be removed immediately if disruptive. Children must be accompanied by an adult when in the exhibit hall. Children may only enter the exhibit hall during show hours. Children are never allowed in the exhibit hall during set-up and dismantle. Children may not participate in conference exercise events or social event where alcohol is served due to insurance.
Mamava Pod Lactation Rooms are located immediately across from the largest session room (Ballroom C) on Level 2, and also all the way down near the Arena end of the hallway on Level 2, outside of the far end of Exhibit Hall A. Infants may be nursed while attending sessions as long as it does not disrupt the session. Please remove the infant immediately from the session if they make noise.
Information coming soon. Ask for directions at registration.
In The Event of Any Emergency (Injuries/Fire/Property Damage)
Call:
Coming soon.
Please refrain from calling 911 directly as our dispatchers will contact and direct emergency responders to the quickest routes possible to the emergency event.
Read our privacy policy.
Take all lost and found items to the ObesityWeek Registration Desk. After the conclusion of the conference, all lost and found items will be given to convention center security.
Conference:
ObesityWeek 2023 is in-person. Registrants will have the option of purchasing on-demand recordings of all sessions for a substantially reduced rate. Those recordings will be available through December 31, 2024.
Please look at this page for the most up-to-date list.
All live sessions are recorded and posted on-demand. Registrants will have the option of purchasing on-demand recordings of all sessions for a substantially reduced rate. Those recordings will be available through December 31, 2024.
Abstracts:
Abstracts are accepted in March and June. View the Abstract Submissions page for details.
In an Obesity journal supplement published concurrently with the conference, on the app, and also on this website, under Abstracts and Interactive Schedule.
Acceptance and rejection emails come from [email protected] and go to the SUBMITTER of the abstract. If you were not the one who submitted it, check with that person. If you were, check junk/spam. For the March Call for Abstracts, emails go out in mid-July. For the June Call for Late-Breaking Abstracts, emails go out in mid-September. If it is past those dates, please email [email protected].
Yes, all oral and poster presenters must register at regular registration prices. Co-authors are not required to register.
Contact [email protected] to discuss.
Registration:
In June every year.
Please come by registration check-in as soon as you arrive in Dallas so you don’t get stuck in a long line. Registration is located on level two of the Kay Bailey Hutchison Convention Center (fill in exact location when determined). Hours of operation:
- Saturday, October 14: 8:00am – 7:00pm
- Sunday, October 15: 7:00am – 7:00pm
- Monday, October 16: 7:00am – 7:00pm
- Tuesday, October 17: 7:00am – 3:00pm
No, it’s much better to join TOS while you are registering to avoid a time lag. Non-members have the option of signing up for TOS membership during the registration process. The charges for the conference and membership are processed as one transaction, and you will received an itemized invoice.
If you are experiencing financial hardship, such as retirement, unemployment, coming from a developing country, or other circumstance, please send an email explaining the situation to [email protected].
Please contact [email protected] for options.
We strongly encourage ACH (electronic check) or credit card payment, but checks or wire transfer can be accommodated in special circumstances. Email [email protected].
Odds are that we have an old email address for you or a misspelled name in our system. (Accents don’t work in our system, for example.) Email [email protected] and we’ll sort it out for you.
Yes, all oral and poster presenter must register at regular registration prices.
Email: [email protected]
Toll Free Tel: (866) 814-4441
Tel: (514) 373-2771
Monday through Friday, 9:00 a.m. – 5:00 p.m. Eastern Time
Continuing Education:
At this time, we only offer Continuing Medical Education (CME) credit. This does not include MOC. We have looked at offering other types of credit, but the numbers of registrants who need each type is not yet high enough to make offering other types possible. Many forms of licensure and certification will accept CME credits in lieu of other types of credit, however. RNs, APRNs, and Dietitians all have mechanisms, as do many other professions.
You can use the links in the virtual conference system after you have logged in, or the personal link directly into the CME system that is emailed to you after the conference has begun. Evaluate the session, then hover over the box to select the number of credits earned for each session you watched. Then go to My Certificates to email or print your certificate.
Credit claiming is on the honor system to the closest quarter hour. If you purchased on-demand access to recordings, that will include a separate CME certificate, and the courses you already claimed credit for at the live conference will be grayed out so you cannot double-claim credit for the same session.
You will receive a number of emails from the CME/evaluation system. There is a personal link in it. Click through and go to My Certificates, where you can email your certificate to yourself, print it, or download it. If you’ve lost the email, go to the Education tab of this website and then to Claim Past Credits. You may have to reset your password to log in. If so, just click the reset link and follow directions.
Speakers:
The deadline for form completion for all presenters is within 2 weeks of receiving the invitation to present. They only take a few minutes – please do them quickly.
If you have any conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is September 18.
If you have no conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is October 2.
All materials, including slides and handouts should be submitted through your personal link to the speaker resource center in the emails you have received from [email protected].
Attendees REALLY want you to, and we do too. You don’t have to post your slides as handouts. We are asking you to do a simple one-page summary with key take-aways, resources for follow up, contact info if you want to give that out – anything that makes sense and will give attendees a tangible resource that will remind them of your presentation after the deluge of information they receive at the conference.
We want you to record a short video on your phone or on Zoom that we can post on social media to promote your session at the conference. It would be ideal to receive these in late spring/summer – as early as possible. If you click through your personal link to the speaker resource center and click on the promotional video part, there’s even a sample script for you to use. It will only take a couple minutes and will help us a great deal. Please do it – it makes a big different to the success of the conference.
- All presenters MUST check in in the speaker ready room so we know you have arrived and can check that your slides work. Speakers are strongly encouraged to check in at the Speaker Ready Room (D227) at least one day in advance of presentation.
- Hours of operation:
- Saturday, October 14: 8:00am – 7:00pm
- Sunday, October 15: 7:00am – 7:00pm
- Monday, October 16: 7:00am – 7:00pm
- Tuesday, October 17: 7:00am – 3:00pm