Frequently Asked Questions

Policies:

Read full policies here: Pricing.

Read full policies here: Pricing.

Read full policies here.

Conference registrants may take and post photos of sessions and posters, as long as the speaker/presenter allows it. Video and audio recordings and life feed streaming of sessions and posters by conference registrants is strictly prohibited.

A professional conference photographer will be taking photos for the use of Obesity Week LLC and The Obesity Society (TOS), and TOS staff will be recording videos for social media posts. By registering for the conference, you are consenting to allow your image to be used by Obesity Week LLC and TOS in future promotions and on social media. Discretion is used when selecting photos for promotional purposes. If you do not wish to be in a photo and see the photographer shooting a photo of you, you must personally ask the photographer to delete the shot at the time it is taken. If you have concerns, please contact us at [email protected].

Infants may be brought into sessions by a parent or guardian, but must be removed immediately if disruptive. Children must be accompanied by an adult when in the exhibit hall. Children may only enter the exhibit hall during show hours. Children are never allowed in the exhibit hall during set-up and dismantle. Children may not participate in conference exercise events  or social event where alcohol is served due to insurance.

Two mother’s rooms are available in the San Antonio Convention Center.  On the street level, starting form the Lila Cockrell Theater, take a left towards the main lobby.  The first mother’s room is near the restrooms on the right, outside Exhibit Hall 4A.  The second mother’s room is on the Meeting Room Level, near room 215.

There is a prayer room next to the registration area. Please ask registration staff for directions/access.

In the event of an emergency, call convention center security at (210) 207-7773. It is never a good idea to call 911 from a giant building like a convention center, because you won’t know where the ambulance should go to be able to get to the room quickly – building security does.

Take all lost and found items to the ObesityWeek Registration Desk. After the conclusion of the conference, all lost and found items will be given to convention center security.

Tom’s Wheelchair Rentals  (210) 223-7878  tomswheelchairs.com

Read full policy here: COVID-19 Policies.

Conference:

Wi-Fi is free in the meeting rooms and lobbies of the San Antonio Convention Center.

ObesityWeek 2024 is in-person. Registrants will have the option of purchasing on-demand recordings of all sessions for a substantially reduced rate.  Recordings will be available starting early January 2025. Those recordings will be available through December 31, 2025.

Please look at this page for the most up-to-date list.

2023: All live sessions are recorded and posted on-demand. Registrants have the option of purchasing on-demand recordings of all sessions for $100 through October 17, 2023. After the conference, the price increases to $550. Those recordings will launch December 1, 2023 be available through December 31, 2024. Approximately 90 CMEs are included. ObesityWeek on-demand also includes non-CME sessions.

Meals are not provided at this conference, though a two hour lunch break is provided to visit nearby restaurants, and there are three food outlets inside the convention center. ObesityWeek(R) provides drink tickets and light appetizers at the welcoming and closing receptions and beverages at the coffee breaks. All food items at receptions will be clearly labeled showing those that are gluten-free (GF), nut-free (NF), dairy-free (DF), Vegetarian, (VEG) and Vegan (VEGAN).

Abstracts:

In an Obesity journal supplement published concurrently with the conference, on the app, and also on this website, under Abstracts and Interactive Schedule.

Acceptance and rejection emails come from [email protected] and go to the SUBMITTER of the abstract. If you were not the one who submitted it, check with that person. If you were, check junk/spam. For the March Call for Abstracts, emails go out in late June. For the June Call for Late-Breaking Abstracts, emails go out in late August. If it is past those dates, please email [email protected].

Yes, all oral and poster presenters must register at regular registration prices. Co-authors are not required to register.

Registration:

In June every year.

Please come by registration check-in as soon as you arrive in Dallas so you don’t get stuck in a long line.  Registration is located in Hall 4 West Registration on the Street Level of Henry B. Gonzalez Convention Center in San Antonio, Texas. Hours  of operation:

  • Saturday, November 2: TBD
  • Sunday, November 3: 8:00am – 7:00pm
  • Monday, November 4: 7:00am – 7:00pm
  • Tuesday, November 5: 7:00am – 7:00pm
  • Wednesday, November 6: 7:00am – 3:00pm

No, it’s much better to join TOS while you are registering to avoid a time lag.  Non-members have the option of signing up for TOS membership during the registration process. The charges for the conference and membership are processed as one transaction, and you will received an itemized invoice.

If you are experiencing financial hardship, such as retirement, unemployment, coming from a developing country, or other circumstance, please send an email explaining the situation to [email protected].

We strongly encourage  ACH (electronic check) or credit card payment, but checks or wire transfer can be accommodated in special circumstances. Email [email protected].

Odds are that we have an old email address for you or a misspelled name in our system. (Accents don’t work in our system, for example.) Email [email protected] and we’ll sort it out for you.

Yes, all oral and poster presenter must register at regular registration prices.

Email: [email protected]
Toll Free Tel: (866) 814-4441
Tel: (514) 373-2771
Monday through Friday, 9:00 a.m. – 5:00 p.m. Eastern Time

Continuing Education:

At this time, we only offer Continuing Medical Education (CME) (AMA PRA Category 1 Credits) and American Board of Internal Medicine MOC credits (for Track 5 sessions only.)  We have looked at offering other types of credit, but the numbers of registrants who need each type is not yet high enough to make offering other types possible. Many forms of licensure and certification will accept CME credits in lieu of other types of credit, however. RNs, APRNs, and Dietitians all have mechanisms, as do many other professions.

At this time, we offer Continuing Medical Education (CME) PRA Category 1 credit and ABIM MOC credit (for Track 5 sessions only). Because each board requires slightly different information for MOC and because of the breakdown of the content of the meeting (we have only a few sessions that qualify for some boards), and because we have so many different boards represented among our attendees, we do not have the resources to file MOC credits for additional boards at this time.

You can use the links in the app or the personal link directly into the CME system that is emailed to you daily after the conference has begun. Evaluate the session, then hover over the box to select the number of credits earned for each session you watched. Then go to My Certificates to email or print your certificate.

Credit claiming is on the honor system to the closest quarter hour. If you purchased on-demand access to recordings, that will include a separate CME certificate, and the courses you already claimed credit for at the live conference will be grayed out so you cannot double-claim credit for the same session.

To claim ABIM MOC credits [only available at Track 5 (Clinical Practice) sessions], you will also have to pass a short post-test and enter your certification number, birth month, and birth date.

You will receive a number of emails from the CME/evaluation system. There is a personal link in it. Click through and go to My Certificates, where you can email your certificate to yourself, print it, or download it.  If you’ve lost the email, go to the Education tab of this website and then to Claim Past Credits. You may have to reset your password to log in. If so, just click the reset link and follow directions.

Speakers:

The deadline for form completion for all presenters is within 2 weeks of receiving the invitation to present. They only take a few minutes – please do them quickly.

If you have any conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is Wednesday, October 9, 2024.

If you have no conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is Wednesday, October 23, 2024.

All materials, including slides and handouts should be submitted through your personal link to the speaker resource center in the emails you have received from [email protected].

Attendees REALLY want you to, and we do too. You don’t have to post your slides as handouts. We are asking you to do a simple one-page summary with key take-aways, resources for follow up, contact info if you want to give that out – anything that makes sense and will give attendees a tangible resource that will remind them of your presentation after the deluge of information they receive at the conference.

We want you to record a short video on your phone or on Zoom that we can post on social media to promote your session at the conference. It would be ideal to receive these in late spring/summer – as early as possible.  If you click through your personal link to the speaker resource center and click on the promotional video part, there’s even a sample script for you to use.  It will only take a couple minutes and will help us a great deal. Please do it – it makes a big different to the success of the conference.

  • All presenters MUST check in in the speaker ready room so we know you have arrived and can check that your slides work. Speakers are strongly encouraged to check in at the Speaker Ready Room (San Antonio Convention Center, Meeting Room level, room 210A) at least one day in advance of presentation.
  • Hours of operation:
    • Saturday, November 2, 2024: TBD
    • Sunday, November 3: 8:00am – 7:00pm
    • Monday, November 4: 7:00am – 7:00pm
    • Tuesday, November 5: 7:00am – 7:00pm
    • Wednesday, November 6: 7:00am – 11:30am