Frequently Asked Questions

Conference/Platform:

ObesityWeek 2021 will be virtual, and future ObesityWeeks will be hybrid, meaning both in-person and virtual registration options will be available.

  1. The average attendee at the 2020 virtual conference was able to view dramatically more content that an in-person attendee from prior years. There was no need to miss anything due to scheduling conflicts, because everything was recorded and available on-demand, including posters. All attendees had access to all of the content for 2 months. Attendance at each session went up drastically compared to prior years.
  2. ObesityWeek has invested in an excellent platform that is intuitive and very easy to use. Even the most tech-challenged individuals will find it easy.
  3. Every part of the platform has been designed for maximum interaction and connection among attendees.  There’s AI to help you find people, sessions, and posters that fit your interests. There’s mentor matching. There are job and chat boards. There are small group video roundtables. Every individual poster and session has a dedicated Q&A board. You can visit live video rooms during the poster sessions for real-time conversations or leave questions for the presenter if you visit some other time. You can connect with people in their real-world social media as well as within the virtual platform, for longer-lasting networking.
  4. We’ve added fun social elements to the conference this year, to break the ice and facilitate networking.
  5. You save money and time compared to an in-person conference.
  6. There will be more international colleagues to meet and connect with than at an in-person conference.
  7. Q&A quality is better, because not only is the Q&A time longer at each session, but all live session Q&A is submitted in writing and audience members can “vote up” the best questions.

Please look at this page for the most up-to-date list.

All live sessions are recorded and posted for on-demand viewing within 2 business days and will remain accessible on the virtual conference site to all registrants through December 31. All Q&A boards continue to work through December 31, 2021, as do message, roundtable, and video chat features in the virtual conference site.

Should something go wrong with a broadcast during a session, we will correct it as quickly as possible. There are breaks between each session, should airing time need to be extended to accommodate a technical malfunction. All sessions are recorded and posted for on-demand viewing within 2 business days of airing, so if your personal internet goes down, you will be able to pick up where you left off once the recording is posted.

ObesityWeek does not offer refunds due to technical difficulties, whether those of the end user or the service provider.

Yes. The virtual conference system can be viewed on any device with an internet connection. A larger screen is recommended, however, because you may want to enlarge posters or slides for ease of reading.

If you are willing to wait until January 2022, you can purchase access to the on-demand recordings of ObesityWeek 2021 for $300. Access expires December 31, 2022. If you are a conference registrant, you automatically have access to those recordings through December 31, 2021 for no additional fee.  If you want to extend that access through December 31, 2022, there is a $50 add-on charge you can select during registration. You MUST pay that $50 by November 5, 2021, because that is last day that registration is open. There is no method to claim the $50 rate after November 5, even if you were a conference registrant.

To participate on the virtual conference, you must at minimum be transparent about your name and professional affiliation. It is not possible to use the virtual conference system without some identifying information being visible to other attendees.  If you are not comfortable doing this, we recommend you purchase on-demand access to the conference recordings in January 2022.

As a registrant, you are required to post a photo, but if you do not want to use a photo of your face, it can be of anything non-offensive – a flower or animal, for example.  Do not use a commercial product logo – it will be removed to comply with ACCME rules.

Sharing contact information is up to you. You may customize your public (meaning other conference registrants) facing profile any way you like to limit what other attendees see. If you go to product showcase, your contact information will be shared with the sponsor company ONLY if you click “scan my badge.” Just looking does not share your contact information.  Anytime you post anywhere on the site, other attendees will see your name and photo and will be able to click on your name to read your profile and ask to connect with you. You decide to accept or reject connection requests. Clicking through a listing for a Corporate Sponsored Symposium takes you off the virtual conference system. At that point, you are interacting directly with the sponsored event organizers.

If you opt-in to emails from commercial companies during registration, your email address will be handled by a licensed, bonded mail house that is forbidden from sharing your email address with any other company, including the companies on whose behalf they are emailing. If you unsubscribe from any of the commercial company emails sent through this system, you will be unsubscribing from emails from all commercial companies associated with ObesityWeek, unless you have given your email address to that company directly through some other means, like going to their website and signing up for emails.

For more detailed information, please see our privacy policy.

Abstracts:

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In an Obesity journal supplement published concurrently with the conference, on the virtual conference system, and also on this website, under Abstracts and Interactive Schedule.

Acceptance and rejection emails come from annualmeeting@obesity.org and go to the SUBMITTER of the abstract. If you were not the one who submitted it, check with that person. If you were, check junk/spam. For the April Call for Abstracts, emails go out in mid-July. For the July Call for Late-Breaking Abstracts, emails go out in mid-September. If it is past those dates, please email annualmeeting@obesity.org.

Yes, all oral and poster presenters must register at regular registration prices. The main presenter of each oral/poster will be emailed a $50 coupon code for registration. If the registrant is a student, registration costs $35, which is $15 less than the value of the coupon. In this case, the excess value of the coupon has no monetary value and will not be refunded. Co-authors are not required to register, but if you do, your profile will be linked to the poster or oral so that you can network and answer questions around your work.

Your coupon code was sent to you from annualmeeting@obesity.org with your acceptance. Please check junk/spam in mid-July for the April Call for Abstracts or in mid-September for the Call for Late-Breaking Abstracts.  The next most likely scenario is that you were not designated as the main presenter of the abstract. If there is a change in your abstract’s main presenter, or any other abstract-related issue, contact annualmeeting@obesity.org.  Look at the Abstract Instructions on the Submit an Abstract webpage for answers to most abstract-related question.

Registration:

No, it’s much better to join TOS while you are registering to avoid a time lag.  Non-members have the option of signing up for TOS membership during the registration process. The charges for the conference and membership are processed as one transaction, and you will received an itemized invoice. Please note that this option to join during registration is not available to commercial non-members and affiliates.

If you are experiencing financial hardship, such as retirement, unemployment, coming from a developing country, or other circumstance, please send an email explaining the situation to annualmeeting@obesity.org.

No, if you come from a commercial for-profit company, you do not have the option of extending the lower affiliate rate to co-workers you supervise.

We are conducting an experiment this year. We have eliminated the virtual exhibit hall and replaced it with other features. Because these features (product showcase, commercial roundtables) are limited to commercial companies, we have to identify the type of organization each registrant works for during the registration process. This new structure replaces the virtual exhibit hall that we experimented with in 2020, because we believe it will be more valuable to all attendees.  We will be gathering feedback after this conference to evaluate the effectiveness of this structure.

We strongly encourage credit card payment, but ACH, checks or wire transfer can be accommodated in special circumstances. Email obesityweek@showcare.com.

Odds are that we have an old email address for you or a misspelled name in our system. (Accents don’t work in our system, for example.) Email annualmeeting@obesity.org and we’ll sort it out for you.

Yes, all oral and poster presenter must register at regular registration prices. The main presenter of each poster will be emailed a $50 coupon code for registration. If the registrant is a student, registration costs $35, which is $15 less than the value of the coupon. In this case, the excess value of the coupon has no monetary value and will not be refunded.

Your coupon code was sent to you from annualmeeting@obesity.org with your acceptance. Please check junk/spam in mid-July for the April Call for Abstracts or in mid-September for the Call for Late-Breaking Abstracts.  The next most likely scenario is that you were not designated as the main presenter of the abstract. If there is a change in your abstract’s main presenter, or any other abstract-related issue, contact annualmeeting@obesity.org.  Look at the Abstract Instructions on the Submit an Abstract webpage for answers to most abstract-related question.

Email: obesityweek@showcare.com
Toll Free Tel: (866) 814-4441
Tel: (514) 373-2771
Monday through Friday, 9:00 a.m. – 5:00 p.m. Eastern Time

Continuing Education:

At this time, we only offer Continuing Medical Education (CME) credit. This does not include MOC.  We have looked at offering other types of credit, but the numbers of registrants who need each type is not yet high enough to make offering other types possible. Many forms of licensure and certification will accept CME credits in lieu of other types of credit, however. RNs, APRNs, and Dietitians all have mechanisms, as do many other professions.

You can use the links in the virtual conference system after you have logged in, or the personal link directly into the CME system that is emailed to you after the conference has begun. Evaluate the session, then hover over the box to select the number of credits earned for each session you watched. Then go to My Certificates to email or print your certificate.

This year, to make it easier for attendees to accurately claim credits, we will make available to each attendee privately the list of sessions and number of minutes spent in each session. Credit claiming is on the honor system to the closest quarter hour. Do not claim credits for sessions you intent to watch later. You will be able to add credits after watching each session, even if that session is on-demand. If you purchased extended 2022 access to recordings, your November-December CME certificate will be separate from your 2022 certificate, and the courses you already claimed credit for in November-December will be grayed out so you cannot double-claim credit for the same session.

You will receive a number of emails from the CME/evaluation system. There is a personal link in it. Click through and go to My Certificates, where you can email your certificate to yourself, print it, or download it.  If you’ve lost the email, go to the Education tab of this website and then to Claim Past Credits. You may have to reset your password to log in. If so, just click the reset link and follow directions.

Speakers:

The deadline for form completion for all presenters is within 2 weeks of receiving the invitation to present. They only take a few minutes – please do them quickly.

If you have any conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is Monday, September 13.

If you have no conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is Monday, October 4.

All audio-synched-with-slide recordings are due Monday, October 4. Instructions and Zoom backgrounds are available on the Abstracts tab on the Speaker Resources page.

All materials, including slides, handouts, and recordings should be submitted through your personal link to the speaker resource center in the emails you have received from annualmeeting@obesity.org.

Attendees REALLY want you to, and we do too. You don’t have to post your slides as handouts. We are asking you to do a simple one-page summary with key take-aways, resources for follow up, contact info if you want to give that out – anything that makes sense and will give attendees a tangible resource that will remind them of your presentation after the deluge of information they receive at the conference.

We want you to record a short video on your phone or on Zoom that we can post on social media to promote your session at the conference. It would be ideal to receive these in late spring/summer – as early as possible.  If you click through your personal link to the speaker resource center and click on the promotional video part, there’s even a sample script for you to use.  It will only take a couple minutes and will help us a great deal. Please do it – it makes a big different to the success of the conference.

We have contracted with a company called Feathr to help us promote the conference. They have a great tool for speakers and abstract presenters to use to make it super easy to post graphics about your session on your own social media or to send fancy-looking emails to contacts. If you aren’t sure if something is legit, you can always reach out to us at annualmeeting@obesity.org.