Frequently Asked Questions

Policies:

Read full policy here: COVID-19 Policies.

Read full policies here: Pricing.

Read full policies here: Pricing.

Conference registrants may take and post photos of sessions and posters, as long as the speaker/presenter allows it. Video and audio recordings and life feed streaming of sessions and posters by conference registrants is strictly prohibited.

A professional conference photographer will be taking photos for the use of Obesity Week LLC and The Obesity Society (TOS), and TOS staff will be recording videos for social media posts. By registering for the conference, you are consenting to allow your image to be used by Obesity Week LLC and TOS in future promotions and on social media. Discretion is used when selecting photos for promotional purposes. If you do not wish to be in a photo and see the photographer shooting a photo of you, you must personally ask the photographer to delete the shot at the time it is taken. If you have concerns, please contact us at [email protected]

Infants may be brought into sessions by a parent or guardian, but must be removed immediately if disruptive. Children must be accompanied by an adult when in the exhibit hall. Children may only enter the exhibit hall during show hours. Children are never allowed in the exhibit hall during set-up and dismantle. Children may not participate in conference exercise events  or social event where alcohol is served due to insurance.

There is a large dedicated lactation room on the lower level, adjacent to the women’s restroom near Exhibit Hall E. Infants may be nursed while attending sessions as long as it does not disrupt the session. Please remove the infant immediately from the session if they make noise.

We have assigned the Ballroom 20A coat check room as a dedicated prayer room. Ask for directions at registration.

In The Event of Any Emergency (Injuries/Fire/Property Damage)
Call:
Security Dispatch: (619) 525-5490
From a White-colored House Phone: 5490

Please refrain from calling 911 directly as our dispatchers will contact and direct emergency responders to the quickest routes possible to the emergency event.

Take all lost and found items to the ObesityWeek Registration Desk in the Ballroom 20 foyer. After the conclusion of the conference, all lost and found items will be given to convention center security.

Conference/Platform:

ObesityWeek 2022 will be hybrid. Registrants have the choice of in-person + virtual or virtual only.  All in-person attendees also receive full access to the virtual conference. The virtual portion of the conference will continue to be accessible to all attendees through December 31.

Please look at this page for the most up-to-date list.

All live sessions are recorded and posted for on-demand viewing within 3 business days and will remain accessible on the virtual conference site to all registrants through December 31. All Q&A boards continue to work through December 31, as do message, roundtable, and video chat features in the virtual conference site.

Should something go wrong with a broadcast of a session session, we will correct it as quickly as possible. All sessions are posted for on-demand viewing within 3 business days and stay up through December 31, so if your personal internet goes down, you will be able to pick up where you left off once the recording is posted.

ObesityWeek does not offer refunds due to technical difficulties, whether those of the end user or the service provider.

Yes. The virtual conference system can be viewed on any device with an internet connection. A larger screen is recommended, however, because you may want to enlarge posters or slides for ease of reading.

If you are willing to wait until January 2023, you can purchase access to the on-demand recordings of ObesityWeek 2022 for $300. Access expires December 31, 2023. If you are a conference registrant, you automatically have access to those recordings through December 31, 2022 for no additional fee.  If you want to extend that access through December 31, 2023, there is a $50 add-on charge you can select during registration. You MUST pay that $50 by November 4, 2022 to secure this low rate. There is no method to claim the $50 rate after November 4, even if you were a conference registrant.

To participate on the virtual conference, you must at minimum be transparent about your name and professional affiliation. It is not possible to use the virtual conference system without some identifying information being visible to other attendees.  If you are not comfortable doing this, we recommend you purchase on-demand access to the conference recordings in January 2023.

As a registrant, you are required to post a photo, but if you do not want to use a photo of your face, it can be of anything non-offensive – a flower or animal, for example.  Do not use a commercial product logo – it will be removed to comply with ACCME rules.

Sharing contact information is up to you. You may customize your public (meaning other conference registrants) facing profile any way you like to limit what other attendees see. If you go to product showcase, your contact information will be shared with the sponsor company ONLY if you click “scan my badge.” Just looking does not share your contact information.  Anytime you post anywhere on the site, other attendees will see your name and photo and will be able to click on your name to read your profile and ask to connect with you. You decide to accept or reject connection requests. Clicking through a listing for a Corporate Sponsored Symposium takes you off the virtual conference system. At that point, you are interacting directly with the sponsored event organizers.

If you opt-in to emails from commercial companies during registration, your email address will be handled by a licensed, bonded mail house that is forbidden from sharing your email address with any other company, including the companies on whose behalf they are emailing. If you unsubscribe from any of the commercial company emails sent through this system, you will be unsubscribing from emails from all commercial companies associated with ObesityWeek, unless you have given your email address to that company directly through some other means, like going to their website and signing up for emails.

For more detailed information, please see our privacy policy.

Abstracts:

In an Obesity journal supplement published concurrently with the conference, on the virtual conference system, and also on this website, under Abstracts and Interactive Schedule.

Acceptance and rejection emails come from [email protected] and go to the SUBMITTER of the abstract. If you were not the one who submitted it, check with that person. If you were, check junk/spam. For the April Call for Abstracts, emails go out in mid-July. For the July Call for Late-Breaking Abstracts, emails go out in mid-September. If it is past those dates, please email [email protected].

Yes, all oral and poster presenters must register at regular registration prices. Co-authors are not required to register, but if you do, your profile will be linked to the poster or oral so that you can network and answer questions around your work.

Registration:

In June every year.

Please come by registration check-in as soon as you arrive in San Diego so you don’t get stuck in a long line.  Registration is located on the upper level of the San Diego Convention Center in the Ballroom 20 Foyer. Take the escalators up from the Hall F entrance, then follow the signs.  Hours of operation:

  • Tuesday, November 1: 8:00am – 7:00pm
  • Wednesday, November 2: 7:00am – 7:00pm
  • Thursday, November 3: 7:00am – 7:00pm
  • Friday, November 4: 7:00am – 3:00pm

No, it’s much better to join TOS while you are registering to avoid a time lag.  Non-members have the option of signing up for TOS membership during the registration process. The charges for the conference and membership are processed as one transaction, and you will received an itemized invoice.

If you are experiencing financial hardship, such as retirement, unemployment, coming from a developing country, or other circumstance, please send an email explaining the situation to [email protected].

We strongly encourage credit card payment, but ACH, checks or wire transfer can be accommodated in special circumstances. Email [email protected].

Odds are that we have an old email address for you or a misspelled name in our system. (Accents don’t work in our system, for example.) Email [email protected] and we’ll sort it out for you.

Yes, all oral and poster presenter must register at regular registration prices.

Email: [email protected]
Toll Free Tel: (866) 814-4441
Tel: (514) 373-2771
Monday through Friday, 9:00 a.m. – 5:00 p.m. Eastern Time

Continuing Education:

At this time, we only offer Continuing Medical Education (CME) credit. This does not include MOC.  We have looked at offering other types of credit, but the numbers of registrants who need each type is not yet high enough to make offering other types possible. Many forms of licensure and certification will accept CME credits in lieu of other types of credit, however. RNs, APRNs, and Dietitians all have mechanisms, as do many other professions.

You can use the links in the virtual conference system after you have logged in, or the personal link directly into the CME system that is emailed to you after the conference has begun. Evaluate the session, then hover over the box to select the number of credits earned for each session you watched. Then go to My Certificates to email or print your certificate.

Credit claiming is on the honor system to the closest quarter hour. Do not claim credits for sessions you intent to watch later. You will be able to add credits after watching each session, even if that session is on-demand. If you purchased extended 2023 access to recordings, your November-December CME certificate will be separate from your 2023 certificate, and the courses you already claimed credit for in November-December will be grayed out so you cannot double-claim credit for the same session.

You will receive a number of emails from the CME/evaluation system. There is a personal link in it. Click through and go to My Certificates, where you can email your certificate to yourself, print it, or download it.  If you’ve lost the email, go to the Education tab of this website and then to Claim Past Credits. You may have to reset your password to log in. If so, just click the reset link and follow directions.

Speakers:

The deadline for form completion for all presenters is within 2 weeks of receiving the invitation to present. They only take a few minutes – please do them quickly.

If you have any conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is October 3.

If you have no conflicts of interest on your disclosure form, your PowerPoint slide and handout deadline is October 21.

All materials, including slides and handouts should be submitted through your personal link to the speaker resource center in the emails you have received from [email protected].

Attendees REALLY want you to, and we do too. You don’t have to post your slides as handouts. We are asking you to do a simple one-page summary with key take-aways, resources for follow up, contact info if you want to give that out – anything that makes sense and will give attendees a tangible resource that will remind them of your presentation after the deluge of information they receive at the conference.

We want you to record a short video on your phone or on Zoom that we can post on social media to promote your session at the conference. It would be ideal to receive these in late spring/summer – as early as possible.  If you click through your personal link to the speaker resource center and click on the promotional video part, there’s even a sample script for you to use.  It will only take a couple minutes and will help us a great deal. Please do it – it makes a big different to the success of the conference.

  • All presenters MUST check in in the speaker ready room so we know you have arrived and can check that your slides work. Speakers are strongly encouraged to check in at the Speaker Ready Room at least one day in advance of presentation.
  • Hours of operation:
    • Tuesday, November 1: 8:00am – 7:00pm
    • Wednesday, November 2: 7:00am – 7:00pm
    • Thursday, November 3: 7:00am – 7:00pm
    • Friday, November 4: 7:00am – 3:00pm