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Exhibit Application

ObesityWeek® 2024 Exhibit Space Application and Contract

"*" indicates required fields


Exhibitor should complete, sign and submit this contract to Obesity Week, LLC. The rules and regulations governing use of this exhibit space contract are set forth in the “Contract Terms and Conditions,” available on the following page of this document. These rules and regulations are incorporated by reference into this contract, and by executing this agreement, the Exhibitor agrees to be bound thereby as if same had been set forth fully herein.

PAYMENT POLICY AND SCHEDULE

Exhibit space reservation will be confirmed and an invoice issued upon receipt of a signed contract.

Exhibit location will be confirmed upon receipt of exhibit space payment. The payment for booth space is due within 30 days after the invoice date. First time exhibitors must pay by ACH no later than October 18, 2024. After that date, first time exhibitors will be required to pay by certified funds.

ObesityWeek® reserves the right to cancel space not paid in full by October 18, 2024. By signing this contract, the company is responsible for the exhibit booth fees outlined hereof (including cancellation of booth space based on the cancellation date).

After receipt of invoice, to pay by credit card or ACH, click here to Pay Online. Mail a check to Obesity Week, LLC, (c/o Accounting), 9211 Corporate Boulevard – Suite 300, Rockville, MD 20850-3852. Please contact Stephanie Garcia at [email protected] for international wire transfer instructions.

BOOTH CANCELLATION POLICY

All cancellations must be received via email to [email protected]. Prior to July 1, 2024, exhibitors will be refunded 50% of cancelled booth space. No refunds will be issued after July 1, 2024. Exhibitor forfeits all booth benefits upon cancellation.


COMPANY INFORMATION

Enter Company Information exactly as you wish it to appear in print on Exhibitor ID sign, floor plan, in Mobile App and online. Exhibitor assumes responsibility for accuracy of information.

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COMPANY ADDRESS*

MOBILE APP UPLOAD

Would you like to create your company's listing for the mobile app now, or later?*

All fields are optional, except for phone number and email, which are required for the mobile app. If you wish to have your phone number or email removed from view on the app, please select "yes" at the prompts. You will have additional opportunities to update the mobile app prior to the Conference.

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Drop files here or
Accepted file types: png, jpg, Max. file size: 800 MB.
    Drop files here or
    Accepted file types: png, jpg, Max. file size: 1 MB.
      Drop files here or
      Accepted file types: png, jpg, Max. file size: 1 MB.
        Embed a Vimeo or YouTube vide into your listing. If a video is configured, the header image will be hidden. Enter Video ID.

        EXHIBITOR CONTACT INFORMATION

        For exhibit hall communications only. Exhibitor Contact will receive all correspondence relating to exhibition. All fields are required, and this information will not be published.

        Booth Contact Name
        Exhibitor Contact Information*

        Please indicate your primary business line(s)*

        First Time Exhibitor*
        Is this the first time your company has exhibited at ObesityWeek®?
        New Product or Service*
        Will your company be displaying a new product or service at ObesityWeek® 2024?

        Our exhibit review committee must approve all new exhibitors to the show or existing companies who wish to display a new product or service.

        Vendors or products not consistent with the mission of ObesityWeek® or its member societies to safely treat or prevent obesity and weight-related bias may be refused space.

        Please click Exhibitor Approval Form to download and complete the file.
        Please upload your completed Exhibitor Approval Form here, or email it to [email protected]. First time exhibitors must be approved by review committee before booth space can be sold.
        Max. file size: 800 MB.
        First Time Exhibitor Payment Policy Consent*

        Booth Information

        BOOTH PRICING

        • Inline: $3,400 per 10’x10’
        • Corner: $3,600 per 10’x10’'. Fee applies to total square footage of booth space.
        • Island: $3,600 per 10’x10’. Minimum island size is 10' x 20'. Fee applies to total square footage of space.

        • Non-profit Inline: $900 per 10’x10’. Proof of non-profit status required.
        • Non-profit Corner: $1,100 per 10’x10’. proof of non-profit status required.

        BOOTH FEE INCLUDES

        • Booth Space in 10’x10’ increments
        • 8’ Back drape
        • 3’ Side drape
        • Booth ID Sign
        • Mobile App Listing
        • (3) Exhibit Hall only conference registrations
        • (2) Exhibit Hall and Education conference registrations

        Booth fees do not include Carpet, Furniture, Email List Rental, Lead Retrieval, Electrical, Internet, Shipping, Storage, Drayage, or Labor.

        Floor covering is required at exhibitor expense.


        Non-Profit Status*
        To qualify for a non-profit booth, you must upload proof of tax-exempt status. Is your company a non-profit?
        To Please upload a copy of the exhibitor's proof of tax-exempt status here.
        Max. file size: 800 MB.



        Booth Assignments


        Please list booth choices in order of preference. All space is sold in 10'x10' increments and assigned in priority point order. Corner and island fees apply and will be assessed based on booth placement.

        Please note that ObesityWeek® will make every effort to place your booth space as requested. It is the exhibitor's responsibility to verify adequate space has been allowed between competitors. Show Management reserves the right to determine exhibitor moves due to competitive situations.
        Booth Space Choices
        Please list booth choices in order of preference. All space is sold in 10'x10' increments and assigned in priority point order. Corner and island fees apply and will be assessed based on full square footage of booth space. Booths will be assigned but will not be confirmed until booth fees are received in full.
        Please make any requests you have regarding your booth placement. (Examples: your booth set-up requires a corner open on the left or right, you prefer to be more near the center of the show vs. being at the front of an aisle, or you wish to be placed facing food or show management areas, etc.)
        Please do not place our company next to or across the aisle from the following companies.
        Please indicate your contact preference.*
        Business Suite*
        A Business Suite is perfect for holding small staff meetings, meeting privately with potential clients, conducting investigator meetings, or hosting hospitality events and one-on-one product demonstrations. Each suite is 10'x10' and includes 8' high hard walls, locking door, and carpet. Limited quantities of Suites are available. Assigned on a first come, first served basis. Unfurnished suite is $7,000. Do you wish to reserve a Business Suite?
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        Authorized Signature and Consent*
        Click Terms and Conditions to download a copy.
        Click SUBMIT to transmit your contract to ObesityWeek®. Upon receipt, an invoice will be generated and sent to the Key Contact email address noted above.

        For questions or assistance, contact:

        Stephanie Garcia, CEM, PMP
        Sponsorship and Exhibit Hall Manager, The Obesity Society
        Direct Tel: 240-485-1954
        [email protected].
        This field is for validation purposes and should be left unchanged.

        Copyright ©2025 Obesity Week LLC and The Obesity Society

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        ObesityWeek®
        • Home
        • Program
          • 2025 Schedule
          • Key Lecturers
          • Special Events
          • Symposia
        • Register
          • Pricing
          • Categories
          • Join TOS to Save
        • Attend
          • Why Attend?
          • Hotels
          • Location & Travel
          • Clinicians
          • Future Dates
          • FAQs
        • Abstracts
          • 2024 Abstracts
          • Abstract Submissions
          • Abstracts in Journal
          • Embargo Policy
          • Speaker Resources
          • Person-first Language
        • Connect
          • Alumni Reunions
          • Social Media
          • News & Press
          • Contact Us
        • Education
          • CME Accreditation
          • Claim Past Credits
          • FREE – Best of OW
          • ON DEMAND
        • Support
          • Exhibit / Sponsor
          • Sponsor
          • Attendee Profile
          • Partner Organizations
        • obesity.org
        • Join Email List